Room Reservation FAQs
What sorts of events can be held at the Center?
All sorts of events are held at the Center, from movie showings to art shows to board meetings. You are welcome to serve refreshemnts at the event, as long as you clean up well afterwards. There is no alcohol or smoking in the space. For special notes about socials and concerts, click here. Please note that if your event runs later than 11pm it will be considered a social and we have very specific policies for such events.
How can I submit an application to reserve a room?
Reservation applications are available online and can be uploaded on the Democracy Center website. We cannot accept reservation request forms that are emailed or called in to the Center.
How do I know when space is available?
Please check the online calendar to find out when the room you would like to use is available. You can view future weeks by using the forward and back arrows at the top of the calendar.
How far in advance do I need to put in my application?
Make your request as early as possible! Even if the space is available, we cannot guarantee that requests made less than 48 hours in advance will be processed in time. We require two weeks advance notice for socials and concerts.
How much does it cost to reserve space?
A price list is available here. All fees go toward maintaining the space, and we appreciate any and all extra donations! No group will be turned away due to inability to pay, please contact us if this is a problem.
How can I pay?
We accept cash, checks (made out to the Foundation for Civic Leadership), and PayPal credit card payments.
How do I know that my application has been received and scheduled?
You will receive an email to the address you list on the application with some information about the Center and the date/time/room details of your reservation.
What is a walk-through and do I need one?
Walk-throughs, brief meetings with a staff member to go over some basics about the Center, are necessary for first time users of the space. Once you receive a confirmation email, please reply to 45mtauburn@gmail.com with several times during normal business hours you are available for a walk-through.
How will I get into the building for my event?
Call the office during the day (normal business hours) in the week before your event to get the code for the front door.
What is the cancellation policy?
Please notify us ASAP if you need to cancel your reservation. We often have to turn groups away because the space is booked, and we appreciate prompt notice of cancellations so that we can give space to another group. Note that not all the organizations that use the Center are student groups, so please let us know if you need to cancel because of school vacation. If an organization repeatedly cancels space requests at the last minute or doesn’t notify the Center of event cancellation, we may reevaluate that organization’s future uses of the space.