Booking
Booking an event
We're excited to work with you on your event at the Democracy Center! You can book either a recurring event or a one-off event. In general, here is the process:
-
Read the event guidelines.
-
Submit an event request form through our website.
-
Receive confirmation email from the Democracy Center Coordinator.
-
Complete a one time, 15 minute walkthrough and receive a door code (these reset January 1 annually).
-
Hold your event! Clean up, lock up, and donate (within your means) to keep our doors open. See below.
Co-working spots and concerts are booked separately!
Recurring events
-
Recurring event bookings are confirmed from:
-
January 1 - June 30 and July 1 - December 31. For example, if you schedule a weekly meeting starting in March, the booking is confirmed until June 30.
-
Recurring bookings will be reconfirmed at the end of May and November.
-
Recurring events, especially more frequent events, should contribute to the community by being flexible with their bookings and communicating proactively with other Meetinghouse Program organizers.
-
One-off bookings
-
One-off bookings are taken on a first-come, first-serve basis. Bookings are taken no more than 6 months in advance, except for extraordinary, infrequent/one time events. A point person for every event or event series is required to attend a walkthrough in order to confirm the booking and receive a door code. Door codes are reset on January 1 annually.
-
All events must be cancelled with 24 hours notice OR by Friday at 4 pm for weekend events. Failure to do so will be taken into account for future bookings.
-
No call/no show or frequent cancellations will be taken into consideration when confirming future bookings, at the discretion of the Democracy Center Coordinator.
-
Sliding scale, suggested donations
One of the most common questions received is about cost. Money helps keep our doors open, but it should not be a barrier to any event. Room capacity estimates are based on "lecture" style seating.
-
Malala Yousafzai Library (max 8-10 people): $10-$20
-
Cesar Chavez Room (max 12 people): $10-$30
-
Rosa Parks room (max 30 people): $30-$75
-
Nelson Mandela room (max 60 people): $50-$100
-
Rosa Parks + Cesar Chavez: $40-$75
-
Nelson Mandela + Rosa Parks: $75-$150
-
Entire First Floor (max 150 people): $100-$200