Booking an event
We're excited to work with you on your event at the Democracy Center! You can book either a recurring event or a one-off event. In general, here is the process:
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Read the event guidelines.
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Submit an event request form through our website.
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Receive confirmation email from the Democracy Center Coordinator.
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Complete a one time, 15 minute walkthrough and receive a door code (these reset January 1 annually).
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Hold your event! Clean up, lock up, and donate (within your means) to keep our doors open. See below.
Co-working spots and concerts are booked separately!
Recurring events
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Recurring event bookings are confirmed from:
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January 1 - June 30 and July 1 - December 31. For example, if you schedule a weekly meeting starting in March, the booking is confirmed until June 30.
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Recurring bookings will be reconfirmed at the end of May and November.
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Recurring events, especially more frequent events, should contribute to the community by being flexible with their bookings and communicating proactively with other Meetinghouse Program organizers.
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One-off bookings
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One-off bookings are taken on a first-come, first-serve basis. Bookings are taken no more than 6 months in advance, except for extraordinary, infrequent/one time events. A point person for every event or event series is required to attend a walkthrough in order to confirm the booking and receive a door code. Door codes are reset on January 1 annually.
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All events must be cancelled with 24 hours notice OR by Friday at 4 pm for weekend events. Failure to do so will be taken into account for future bookings.
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No call/no show or frequent cancellations will be taken into consideration when confirming future bookings, at the discretion of the Democracy Center Coordinator.
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Sliding scale, suggested donations
One of the most common questions received is about cost. Money helps keep our doors open, but it should not be a barrier to any event. Room capacity estimates are based on "lecture" style seating.
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Malala Yousafzai Library (max 8-10 people): $10-$20
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Cesar Chavez Room (max 12 people): $10-$30
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Rosa Parks room (max 30 people): $30-$75
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Nelson Mandela room (max 60 people): $50-$100
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Rosa Parks + Cesar Chavez: $40-$75
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Nelson Mandela + Rosa Parks: $75-$150
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Entire First Floor (max 150 people): $100-$200