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Booking Process

Event Guidelines

  • Share door codes only with other event organizers.

  • All events must share accessibility information and our COVID19 policies on all publicity

  • Leave the space as clean as, or cleaner, than you found it.

  • Sweep the floor, wash dishes, stack chairs, and put away tables after your event.

  • Close and lock windows and draw the blinds at the end of your event.

  • Put trash, compost, and recycling in the appropriate bins in the kitchen. If the recycling or trash is full, empty the bin into the dumpsters provided outside.

  • Do not leave any food behind after your event.

  • No alcohol, illegal drug use, or smoking in the building or on the grounds.

  • Do not use tacks on the walls.

  • Return furniture to its original position at the end of your event. When possible, lift and carry furniture rather than dragging it.

Accessibility and COVID19 Policies

All events must share accessibility information and our COVID19 policies on all publicity

For flyers

  • “The Democracy Center is partially wheelchair accessible, no accessible bathroom on site. Contact or 617 492 8855 as needed.”

  • “Masks required. Vaccination is/is not required. Vaccine card is/is not required”

For event pages, emails, etc.

  • “The Democracy Center is partially wheelchair accessible, no accessible bathroom on site. The Mandela, Parks, and Chavez rooms are accessible, but the Library is not. Wheelchair users are welcome to use the accessible restroom at Daedalus while we plan our improvements for bathroom accessibility. To reach that bathroom, exit the ramp and turn left on Bow St, at the next building (Daedalus) use their accessible entrance and their restroom will be on the right. More information at: Contact or 617 492 8855 as needed.”

  • “Masks must be worn over your nose and mouth at all times inside the Democracy Center.

  • “This event does/does not require vaccination to attend, we do/do not ask to see your vaccine card”

Volunteering and donations

Your sliding scale donations support the Meetinghouse Program. We do not deny groups that are unable to to make a donation. The suggested rates, per event, are as follows:

  • Malala Yousafzai Library (max 8-10 people): $10-$20

  • Cesar Chavez Room (max 12 people): $10-$30

  • Rosa Parks room (max 30 people): $30-$75

  • Nelson Mandela room (max 60 people): $50-$100

  • Rosa Parks + Cesar Chavez: $40-$75

  • Nelson Mandela + Rosa Parks: $75-$150

  • Entire First Floor (max 150 people): $100-$200

Groups with funding/budgets are encouraged to donate more to support the work of un(der)funded groups that also use the DC.

There are many ways to contribute to the DC instead of or in addition to monetary donations:

  • Daily, weekly, and seasonal cleaning projects

  • Donations of tea, coffee, art supplies, office supplies, etc.

  • Offering skills trainings to other groups and resident organizations at the DC

  • Intentionally connecting with other groups using the space and groups who could use the space (networking & publicity)

  • And more!


Recurring events

We confirm recurring event bookings from:

  • January 1 - June 30 and July 1 - December 31. For example, a weekly meeting starting in March is confirmed until June 30.

  • We re-confirm recurring bookings at the end of May and November. 

  • We expect recurring events to be flexible and communicate actively with fellow events and staff.

One-off bookings

We take one-off bookings on a first-come, first-serve basis no more than 6 months in advance. Inquire about extraordinary cases.

  • We require a point person for every event or event series to attend a walkthrough to confirm the booking and receive a door code. 

  • All events must cancel with 24 hours notice OR by Friday at 4 pm for weekend events. Failure to do so may impact future bookings.

  • No call/no show or frequent cancellations will impact consideration future bookings.

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