COVID19 Updates

Update as of 11.1.21

The Democracy Center is updating its policies around confirming and honoring bookings as of November 1, 2021.

 

Our goal remains to effectively support organizations working toward a more just, equitable, expressive, connected, and sustainable world while also working to keep visitors and event organizers safe and healthy.

 

Toward those goals, we will re-open with these adjustments:

  • Reduced event capacity unless or until COVID19 rates drop below an average of 1,000 new cases daily over 7 days

    • Malala Yousafzai Library 

      • capacity cap - max 5 people

    • Cesar Chavez Room

      • capacity cap - max 5 people

    • Rosa Parks room

      • capacity cap - max 13 people

    • Nelson Mandela room

      • capacity cap - max 20 people

    • Rosa Parks + Cesar Chavez

      • capacity cap - max 20 people

    • Nelson Mandela + Rosa Parks

      • capacity cap - max 35 people

    • Entire First Floor 

      • capacity cap - max 55 people

  • Increased preference for more closely mission-aligned events

    • Bookings that are not directly related to political movement building, student organizing and work, culture work and politicized art, and mutual aid/resource redistribution may be turned down more frequently at the Coordinator’s discretion

  • As a permanent policy, the Coordinator will be available and make an extra effort to train and support organizations in creating well-facilitated hybrid options.

    • The DC will have equipment on hand (cameras and multi-directional microphones)

    • The Coordinator will work with groups individually to plan hybrid options and facilitation

    • The DC will develop or find a training or trainer for hybrid work to offer a sliding scale workshop in the first quarter of 2022.

 

We will continue to use these guidelines:

  • Masks required in the space at all times until public health consensus is that masks indoors are no longer necessary. 

  • All events must state whether or not they require vaccination on all publicity.

    • We strongly suggest a vaccine requirement for events where it will not create a barrier to accessing survival resources, mutual aid, etc.

  • Eating indoors is discouraged, as long as weather permits inviting participants to eat outside, in the yard, by the river, etc.

  • As long as weather permits, open windows and fans running while space is in use

  • The DC will provide air purifiers for all meeting rooms

  • The DC will provide standard text about COVID19 precautions and users must include it on all event pages, etc. in addition to accessibility information

Update as of 9.1.21

If Massachusetts’ 7-day average new case rate hits or exceeds 1,000 new cases daily, the DC will close and cancel all bookings.

The Coordinator sends out cancellations based on COVID19 rate the Friday before the booking.

For example, on Fri, 9/10 we sent cancellations for Mon, 9/13-Sun, 9/19. As of 9/10 our 7 day average of new cases per day was 1,634.

Re-Opening Announcement

Hello beloved community,

 

We have missed all of you in the past year and a half. The Democracy Center’s first floor will re-open to events and meetings Wednesday, Sept 1.

 

Here is our timeline:

  • July 1-August 1 - submit requests via email for Sept-Dec recurring bookings (bookings that happen on a regular schedule, e.g. 1st Tuesdays) see instructions below

  • August 1 - open rolling (no deadline) requests for one off events or meetings (things that happen only once) through the website form

  • Mid August - confirmations sent for recurring bookings, then for one-off bookings

  • Sept 1 - building open 

 

All users and guests will follow these guidelines to minimize risk of COVID19 spread

  • Masks required in the space through the end of 2021, and encouraged thereafter

  • Eating indoors is discouraged, as long as weather permits inviting participants to eat outside, in the yard, by the river, etc.

  • For many reasons, not all people are able to access or take vaccines, thus the DC will not have specific vaccination requirements but organizations may set their own guidelines (that they communicate clearly to their guests)

  • As long as weather permits, open windows and fans running while space is in use

  • The DC will provide air purifiers for all meeting rooms

  • The DC will provide standard text about COVID19 precautions and users must include it on all event pages, etc. in addition to accessibility information

 

We will continue to provide Zoom bookings and we are developing tips and tricks for excellent hybrid (combination in person and remote) meetings.

 

We know that normal wasn’t working for anyone - we are committed to creating a more sustainable, just, connected, expressive and equitable world with you.

 

See you soon!

 

Format for requesting recurring bookings for Sept 1 - Dec 31

  • Email info@democracycenter.org in this format:

    • Subject: “[your organization name] Recurring Booking Request Fall 2021”

    • Text of email:

      • organization name

      • 2 contact people including name and email address

      • [if new to the DC] brief description of your organization

      • 3 day and time windows that work for your group, e.g. 2nd Wednedays 9am-2pm, weekly Thursdays 12-1pm, 1st/3rd Monday 6-8pm

      • Room requested (Mandela, Parks, Chavez, or Library)